Strategy Planning/ New Set-ups.

Conceptualizing and implementing procedures & systems across designated area of operations for facilities management & administration.

Forecasting and formulating annual budgets, ensuring cost saving targets as well as adhering compliance of legal statutory requirements.

Assisting newly joined employees starting from joining formalities, office space, transport, medicals, visa stamping, visiting card, lap top, e-mail id etc.
Procurement of materials related to administration and consumables.

Providing food & Beverage while organizing event / activities for celebrations & Staff welfare.

Oversee maintenance & Facilities provision as well managing renewals of Office Equipments, Vehicle registration etc.

Negotiating the terms of medical & Accident insurance and covering the assets of the company against various risks.

Plan, implement and evaluate facilities activities relative to Office premises & Staff Camp.

Managing Staff Transport encompassing planning and organizing pick up & Drop of Staff members reporting in different shifts as per Operations schedule.

Overseeing operation of fleet of company owned vehicles which inclusive of instituting control over maintenance regime and statutory compliances.

Coordinating with Car rental agents to ensure all vehicle rental report is on schedule time, optimizing transport planning for cost effectiveness and providing breakdown assistance.

Oversee entire travel arrangement of business guest & staff on business travel such as visa, ticketing, hotel booking etc.

Prepare and manage transport budgets, monitoring expenditure and implementing remedial measures where appropriate.

Ensure timely and efficient liaison with HO and other government authorities for all procedural requirements pertaining to employees joining and separating from the company.

Ensure compliance with statutory regulations like Gratuity, Insurance policies, medical coverage for the employees. Supervise activities of the admin staff and monitor attendance and leave records, necessary for processing payroll of employees.

Directs specialized administrative services to cater to the unique needs of departments / functions

Reviews administrative expenses and inform incurred charges to respective Function heads for the implementation proper controls (i.e. telecommunication, business travel & staff welfare).

Approve payments as per delegation for administrative services rendered to the Company (i.e. for various service providers, vendors, and land owners).

Approve payments as per delegation to be made to internal customers and outsiders (i.e. vehicle running reimbursement, petty cash payments).

Profile

Post Graduate or equivalent, preferably with specialization in HR with 8 to 12 years of Administration experience, of which at least 3 years should be in a management position. Tenacity, strong internal drive & motivation are key competency requirements of this job. The Jobholder must also possess excellent communication and creative problem solving skills; should be adept at handling conflicts and have a persuasive ability to secure buy-in from others.

Experience

8 - 12 years