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Job Description
Ensure efficient and effective secretarial and administrative support to the Director in a
way that the Manager is enabled to do his work in an organized and efficient way.
Key Accountabilities
1. Agenda management
Organize and manage the agenda’s for the Director by scheduling and confirming
appointments and meetings and draw attention to fulfill commitments.
2. Correspondence
Prepare a variety of letters, documents and presentations, for Director’s approval, using the
appropriate software.
3. Phone and email
Receive, screen and dispatch telephone calls and emails, and route and handle routine
matters that do not need the Directors’ attention.
4. Administration and filing
Organize and maintain various filing systems for the department in order to keep updated
records and to make the information available and accessible.
5. Reporting
Draft the regular reporting and reports when required.
6. Instructions and requirements
Communicate and coordinate various instructions and requirements of the Director with
various individuals and/or departments.
7. Travel
Organize and book travel and hotels itineraries.
8. Meetings
Organize and distribute the relevant documents and information for meetings and draft and
distribute the meeting’s minutes.
7. Visitors
Receive and host visitors for the Director.
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