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About Company
Our Client is a strategic technology partner that offers its clients added value through the provision of customised integrated, end-to-end solutions.
Job Description
About the Job
General:
The Finance and Commercial Manager is responsible for the overall effectiveness of the financial, accounting, commercial and administration functions of the office. The Finance and Commercial Manager will manage the P&L, budget, bank relationships, accounting and purchasing, cash flow, receipts and payments and all associated accounting book reconciliations to ensure that the organisation’s finances are managed accurately and efficiently. The Finance and Commercial Manager will manage and control the administrative functions of the company.
-Essential Job Accountabilities and Functions-
Financial and Management Accounting
- Maintain timely and accurate records of all financial transactions and timely settlement of obligations and collections;
- Maintain production of accurate financial and management reports on a monthly, quarterly and annual basis including balance sheet, cash flow statements/forecasts, income statements and retained earnings statement in accordance with IFRS accounting principles;
- Monitor the ongoing cash position to ensure effective and timely cash management by ensuring that sufficient funding is available to meet business needs. This includes funding requests or forecasting surplus funds in accordance with corporate and local guidelines;
- Perform defined reviews of payroll data to ensure accuracy and compliance of all payments with the company payroll, systems entries and Qatari regulatory requirements;
- Maintain a relationship with the external auditors and tax advisors;
- Oversee, together with Head Office, the annual financial audit performed by the external auditors;
- Respond to accounting inquiries in a timely fashion;
Sales
- Manage the relationships with the customers in terms of timely invoicing and collections of payments due;
- Ensure the customers and sub-contractors comply with all relevant financial and commercial contractual requirements;
Purchasing:
- Establish policies and procedures as well as the purchase authority matrix for the purchasing function to ensure that an appropriate system of "checks and balances" are in place for approval by the Head Office Finance Director and local General Manager;
- Prepare and maintain all necessary documentation that relates to withholding, import and export customs taxes and duties;
- Ensure that purchasing policies are followed and that a competitive process is in place for expenditures to ensure that costs are competitive and appropriate;
Banking:
- Manage banking relationship;
- Maintain tracking of cash deposits, payments and transfers as well any currency exchange issues;
- Maintain reconciliations of bank statements and cash;
- Report activities and challenges to General Manager and Head Office on a regular basis;
Budgeting:
- With input from Head Office and General Manager, prepare overall and project budgets and monitor actual performance against budget forecast;
- Oversee preparation of budget and variance reports on a monthly, quarterly and annual basis;
- Ensure compliance with company policies and procedures;
- Keep General Manager and Head Office informed about any major budgeting issues and impact of operational changes on budget;
Administration:
- Develop and maintain external relations with all required parties such as customers, suppliers, institutions and local partners;
- Supervise the Administration Assistant and Office Driver work flows;
Required Knowledge, Skills, and Competencies:
- Fluency in English both written and oral, Arabic ability a major plus;
- Detail-oriented professional with strong analytical and problem-solving skills;
- Excellent interpersonal and inter-cultural communication skills with the ability to work in a close team environment;
- Commercially astute and able to build and maintain relationships, both written and oral, through persuasive and subtle strategies to support your views;
- Ability to take initiative without the need for constant supervision or instructions to "get the job done";
- Experience in developing, implementing and maintaining administrative and financial systems, policies and procedures;
- Strong working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook;
- Experience with ERP systems would be an advantage;
- Knowledge of Qatari regulatory and business environment;
Education and Experience:
- Degree in Business Administration, Accounting, Finance or other relevant degree;
- IFRS experience would be a major plus;
- Supervisory experience;
- At least five years of work experience in managing finance, accounting and administration functions;
- Experience in the construction industry would be a plus.
Skills
European/ Arabic Nationality is preferred.
Reports to
-General Manager - Qatar
-Functional link to the HQ Finance Director
-Functional link to the HQ Commercial & Contracts Director
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